Category Archives: Computer Software

Proofing tools in Microsoft Word

Ever notice the red and green squiggly lines under text in Microsoft word? Most of us know the green line is a grammar mistake and the red a spelling one. These are great tools for writers off all types. No matter how good we are we still make mistakes and word gives us warnings and helps us fix them. Don’t get me wrong word is not a replacement for a live proof reader or editor. Word has an attitude and makes mistakes. It does help us overcome many of our mistakes before we embarrass ourselves by turning in a highly flowed document.

I tell people I use the biblical method of typing “Seek and ye shall find”. The problem is sometimes it takes a while to seek. Other times even thought I seeked, I still hit the wrong key. To make matters worse I am a creative speller. I create all new ways of spelling words which gives my spell checker a fit.

In the next couple of articles I will share a few tips on ways to make Word’s proofing tools work for not against you.

I recently updated to Windows 8 and Microsoft Office 2013. They are a different beast than windows 7 and older versions of Office.

In the upper left hand corner click on “File” then select “Options” last one on the list. A new window will pop up.

From the panel on the Left select “Proofing”

Some areas I want to point out in this window is

  • Auto correct options
  • When correcting spelling in Microsoft Office Programs
    • Custom Dictionaries
  • When Correcting Grammar in Microsoft Word
    • Settings


Have you ever noticed that sometimes when you type a word wrong or leave out the ‘ Word will automatically correct it for you. Auto Correct manages these corrections. Click on the “Auto correct options’ button for a new window. Toward the bottom is a list of common errors on their corrections.

Just above the list are two text boxes which allow the addition of custom words and errors. In the first enter a common mistake or an abbreviation, in the second enter the correction. My initials are “edh” if I enter this in the First box and my full name “Edward D. Hall” in the second box the add button becomes available. Select add and this correction will be inserted in the list. Now whenever I type my initials “edh” and hit the space key my full name will replace the initials. What if I want my initials to appear? Use the undo button or “CTR+Z” to undo the autocorrect then carry on with what you are doing. A word of warning Autocorrect doesn’t care if either are words. It will always make the change. If I tend to leave out the ‘u‘ in “four” so I add a correction to change “for” to “four” it will always make this correction. Yes you can go back, select a correction from the list and delete or change it.

Once you are done here click “OK” to return to the previous window.

Spelling in Office

There are several check boxes in this area that affects the way all Microsoft Office Programs not just Word. These are:

Ignore words in UPPERCASE

Words in uppercase are often acronyms which defy logic. Most of the time you will want to leave this box checked. As I often use names like UNIX which are expected to be kept in uppercase, I tend to turn this option off.

Ignore words that contain numbers

As for me I am more likely to type a number in a word by accident than because it should be there. I want this checked off so I see the errors as I type them

Ignore Internet and file addresses

This is one I leave on. It’s hard to accidently type an HTTP:// even the www. Is hard to make as a mistake. After all these years my cats have yet to manage to type a URL while dancing on my keyboard. I know they say that given infinite time a group of monkeys could type the complete works of Shakespeare. My cats must be defective

Flag repeat words

There are rare occasions where a word should be repeated such as telling my cats “no no” Believe it or not this is a common mistake, especially when pausing to think. I leave this one on.

Enforce accented uppercase in French

I confess I don’t know French so I really don’t care about this.

Suggest from Main Dictionary only

There may be times that I will want to use this but for the most part I want to be able to use custom dictionaries.

Custom Dictionary

The custom dictionary allows us to add our own words to the dictionary so they don’t show as miss spelled words all the time. When I was in the Air Force I was stationed at RAF Chcksands. Chicksands in not in the main dictionary, therefore, it shows as a misspelled word. If for some odd reason I was going to talk about Chicksands a lot like I have three times in this one paragraph. I could chose to “right click” on it and select “Add to dictionary” thus adding it to my custom dictionary.  From this point on whenever I type Chicksands, that’s four, it will be seen as correctly spelled.

As a fantasy Author many of my names are made up. I don’t want half my document underlined in red I also don’t want my made-up names stored in my default custom dictionary.

Microsoft Word allows me to create custom dictionaries. The problem is the only way I know of to choose which dictionary things are stored in is to manually input things or to turn off the other dictionaries.

French Mode and Spanish Mode

I have trouble enough with English as already stated I don’t speak French, I also don’t speak Spanish. I have no clue what these are for.



When Correcting Grammar in Microsoft Word

Check spelling as you type


Mark grammar errors as you type


Frequently confused words


Check grammar with spelling


Show readability statistics


Writing style



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A funny thing happened to me on the way to my website.

Funny how things happen I was going to use my Dragon to update a post on my website earlier. I wasn’t thinking and had the fan one. As soon as I turned on the mike I started to get HIM Him Him Um Him Him Him Um… Apparently I can’t use my dragon and my fan at the same time. Lesson learned.

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scrivener is it any good?

I am reading The Secind Mouse Gets the Cheese by Carolyn Schriber and one of the programs she recommends to writers is scrivener.  I had never heard of it before so decided to take a look and see what I think of it.  I downloaded and installed a thirty day trial of it last night and am reading the tutorial.  They tell me it should take about two hours to go through it.  Once I get backtomy computer I will dig into it and see what I think.  My main concern is how well the spell checker works on it.  As a creative speller I really need a good spell checker and even then sometimes the one in Microsoft word throws up its hands in dispare and gives up one me.  Of course I will use my Dragon software which I hope will save me a lot of typing.  Stay tuned for more information as I experiment with both of these tools.

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How to train your dragon

I have just gotten Dragon naturally Speaking 11.0 for my computer.  I know that 11.5 is available but it was twice as much so I decided to save money and buy the older version.  After I installed in on my computer it went on line to check for updates and proceeded to download and install 11.5.  Glad I saved the money and got the older version.

I have gone through the training program and started to use it, though I am not using it right now as I don’t have the mic plugged in.  But though there are things we fight about I love it.  It is much faster and easier than using my keyboard.  One problem I have found is that my computer is old and needs to be updated.  Oh well I will just have to live with it.

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